Document Digitization Pilot Project

This project requires advance registration. Contact Terry Heder, Program Manager at the Shenandoah Valley Battlefields Foundation at or (540)740-4545 for more information or to schedule a half-hour time frame to bring in the materials on the day of the project.
Date: Saturday, March 14, 2009
Time: 9 a.m.- 4 p.m.
Place: The Winchester-Frederick County Visitor Center (document digitization) and Winchester-Frederick County Historical Society (preservation information)

What: The Winchester-Frederick County Sesquicentennial Committee is looking for owners of historic Civil War-era documents and photographs to take part in a special document digitization project. As part of the Sesquicentennial Commemoration of the Civil War, the purpose of this project is to display digital reproductions of items on The Library of Virginia’s Web site for use by researchers. The project will promote scholarship by providing electronic copies for personal study and not-for-profit educational uses. The Winchester-Frederick County program is a pilot project that will be used as a reference when the Library of Virginia applies for federal grants that will allow it to do the same type of research in every county in the state. Eventually, its work will be available to view at the Library of Virginia’s web site, as well as locally.


  • Materials must be originals
  • Materials must be from private collections
  • Materials can be no larger than 8.5 x 11″
  • Only flat materials can be scanned; no three-dimensional objects can be included
  • This is not an appraisal opportunity
  • All participants must pre-register and will be given a 30-minute time slot during the program.

Preservation Advice: Participants in the project will also have the chance to learn more about the correct care and handling of their historic materials. Representatives of the Museum of the Shenandoah Valley and the Winchester-Frederick County Historical Society will be at the Hollingsworth Mill to counsel owners on the correct care of their historic documents and photographs, as well as to give recommendations on the proper materials to use when storing such artifacts.